Being Prepared4ALL _review

Topic Progress:
Carrie, PJ and EM sit at a meeting table together, wearing face masks.


It may not look like it but the people in this room are socially distanced. There is an American Sign Language (ASL) Interpreter in this room to sign for anyone who needs it.
Carrie, a Black woman in her 30s wears a facemask, has a white cane and a miniature horse that serves as her service animal

Carrie: We’ve already talked about fostering sustainable community partnerships with our whole community approach. What I like is that we already have several strategies our Team uses. Think about Community Stakeholder Meetings, the Prepared4ALL process and our Prepared4ALL Action Teams.

Through the Prepared4ALL process we collaborate with local emergency and public health preparedness planners. We follow a whole community approach and overcome obstacles along the way.

We’ll talk in detail about whole community planning on a later visit.

EM, a white bald man in his 50s wears a facemask

EM: We host Community Stakeholder Meetings to bring the local community together. People who attend these meetings might be:

-Local residents who represent our community’s diversity, like people with disabilities and others

Business people

-Community organization representatives like people from disability organizations

At the meetings we:

Identify disability-related gaps and areas of strength in the local emergency plan

Decide on gap closing priorities

– Create an action plan with strategies to close those gaps

At a later visit we’ll show you the Active Planning Workbook and you can watch a Community Stakeholder Meeting.

PJ, in their 30s, wears a facemask and glasses

PJ : Our Prepared4ALL Action Team is also important. The Team includes people with disabilities, disability organization representatives, family members and other allies, caregivers, community-based organizations, and disaster volunteers.

The Team has learned about the local emergency planning process. They help make sure we hold accessible and inclusive meetings and create plain-language documents. They let their networks know about the importance of being prepared and participate in local emergency drills. Of course, they also join Community Stakeholder Meetings.

Our Prepared4ALL process guides the meetings and the Action Team’s efforts.

EM, a white bald man in his 50s wears a facemask

EM: We didn’t just make up Prepared4ALL, you know. It’s based on well-known strategies for building teams. Prepared4ALL boosts collaboration. The process helps us think through emergency planning inclusion and accessibility issues. And helps us not “get stuck.”

PJ, in their 30s, wears a facemask and glasses

PJ: Think about it, Terrye. Have you ever tried to collaborate with someone and gotten stuck?

💭 Reflect on a time when you ran into a challenge and think about how you became “unstuck.”

PJ, in their 30s, wears a facemask and glasses

PJ: We use this pinwheel to show the process. As you see, each letter refers to an inclusion and accessibility strategy. Because emergency planning doesn’t always go in a straight line, you can jump into this process at any step. Each step can also be done on its own. But in order to create a well-rounded process, all steps and strategies are usually needed.

Prepared4ALL pinwheel with 8 different colored slices, each with a different letter of the word "prepared". P is pinpoint, R is relate, E is engage, P is Positive, A is advance, R is reflect, E is envision, D is deploy. Also reads "4all" meaning all local partners share the issue and same time access to everyone (STATE)"

Let’s go through each step. Then think about how to use the steps to collaborate with local planners. We’ll use COVID-19 testing as an example.

Before we can begin doing work in our local community, we first need to Pinpoint the issue and our potential partners.

The R in Prepared4ALL is to remind you to Relate your work to efforts of partners.

Next, the E stands for Engage to remind us to connect and collaborate with partners.

The P is all about being Positive, which means focusing on our strengths and opportunities.

We’re always looking for ways to keep up the good work of including people with disabilities in emergency preparedness. In other words, we Advance opportunities.

It’s important to periodically stop and Reflect on what you are doing and about what you want to happen in the future.

Fostering success with partners involves Envisioning where you want to go and what your journey will look like.

Now, the D stands for Deploy – that’s when you make your plan a reality.

Don’t forget about the 4ALL piece. To us, being “4ALL” includes two things:

EM, a white bald man in his 50s wears a facemask

EM: In planning for a COVID-19 testing site, remember STATE when thinking about messaging. Remember that being Prepared4ALL means collaboration.

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