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You will have a single opportunity to complete the Module 3 quiz, which contains five multiple choice questions.
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You will have a single opportunity to complete the Module 6 quiz, which contains five randomly selected true/false or multiple choice questions.
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You will have a single opportunity to complete the Module 5 quiz, which contains five randomly selected true/false or multiple choice questions.
Congratulations on completing this six-part series on implementing the Co-teaching model in your school or district. It is our hope you have found this information useful and ready to begin the process. Remember, the key to successful Co-teaching is intentionality.
Co-teaching is not something you and a partner do “on the fly”. Rather it initially takes a great deal of time as team members grow in the understanding of the model and of each other. Here is a review of the big rocks for each step in the implementation process:
Turn a copy of the certificate in to your principal or Director of Special Education.
Your local special education cooperative has consultants on staff who are familiar with the Co-teaching process and can answer additional questions and/or provide modeling in your classroom. To access information on your special education cooperative, please click here:
Please complete the anonymous evaluation and be honest. We love hearing how we can improve our on-line training.
Is a collaborative program between the Human Development Institute (HDI), the Kentucky Department of Education (KDE) and the Kentucky Office for Vocational Rehabilitation (OVR) – and one way for school districts to provide both Pre-Employment Transition Services and transition services (vocational assessment, job placement) to students with disabilities.
OVR counselor authorizes services to the school district to provide vocationally relevant Pre-ETS and individualized Transition Services to potentially eligible and/or eligible students.
First, let’s consider how to prepare students for employment. In this first lesson, you will explore topics listed below that walk through the steps for preparing students for employment. As a refresher, as discussed in EMP 101: What We All Need to Know About Transition for Students with Significant Disabilities
Students with disabilities According to Section 504 of the Rehabilitation Act, an individual with a disability is a person who has (1) a physical or mental impairment that substantially limits one or more major life activities; (2) has a record of such an impairment, or (3) is regarded as having such an impairment. The Office of Civil Rights (OCR) interprets a “qualified student with a disability” at the elementary and secondary level to refer to a student with a disability who is “of an age at which students without disabilities are provided elementary and secondary educational services; of an age at which it is mandatory under state law to provide elementary and secondary educational services to student with disabilities; or a student to whom the state is required to provide a free appropriate public education under the Individuals with Disabilities Education Act (IDEA).
Employment means the Rehabilitation Act previously used the term competitive employment extensively, but never defined it. There is now a definition of “competitive integrated employment”, meaning full or part-time work at minimum wage or higher, with wages and benefits similar to those without disabilities performing the same work, and fully integrated with coworkers without disabilities. This is considered the optimal outcome under WIOA.
Click on the first topic below to continue in the course.
In this lesson, we will list the critical skills students need for successful transition into the workforce. Reference these skills on page _ in your course handout. Using a highlighter, highlight those skills that are especially essential for students in your area.
What is the role OVR plays and how does the Workforce Innovation & Opportunities Act (WIOA) affect transition?
Workforce Innovation Technical Assistance Center (undated). CRP Pre-ETS guidebook: Strategies for community rehabilitation providers to collaborate on Pre-ETS. Available from: http://wintac-s3.s3-us-west-2.amazonaws.com/topic-areas/ta_PreETS/FINAL-CRP-Guidebook-122117-WINTAC.pdf
The provider billing forms (PBF, DCC-97) are available on the first day (excluding weekends and holidays) of each month to cover the prior month’s enrollments. Providers who have the Provider Portal can access and submit their billing electronically. Providers who do not have Provider Portal access will receive their PBFs in the mail. Paper PBFs are mailed out on the first day of each month (excluding weekends and holidays). Paper PBF’s may be mailed back to DCC using the address on the form. The billing staff have ten (10) business days to process the billing forms. Once received paper billing forms are date stamped and then processed as quickly as possible. No payments or adjustments can be made to the payment ninety (90) days after the month care was provided.
Provider payments are issued as a check payment unless the provider chooses to receive the payment as an electronic direct deposit. A DCC-93, Authorization for Electronic Deposit form can be requested by contacting DCC. If the DCC-93 is incomplete it will be returned to the provider for completion. Payment options may only be changed a total of three (3) times within a calendar year unless there is a change in provider type or license number.
The DCC-97 displays the expected attendance schedule and a blank exception line. Exceptions are changes from the expected schedule. If a child’s attendance is different from the expected schedule, the provider must enter exception codes. The expected schedule is the schedule found on the DCC-94. If schedule is incorrect the client will need to contact DCBS Family Support to correct it.
The billing codes are as follows:
NOTE: Codes 43, 45, 55 and 65 are based on the provider’s circumstance.
Codes 40, 45, 50 and 60 are based on the circumstance of the child.
The exception codes for each provider type are as follows:
01 – Full day
02 – Part day
40 – Excused absence (five (5) per month permitted without documentation of the reason)
NOTE: This code is only used for the purpose of the child being absent from the center on a day that the center was open and the child was scheduled to be in attendance. It is not used if the provider was not open for business.
43 – Holiday, closed but payment requested
NOTE: Limit of ten (10) days per year. If provider is closed for holidays for more than ten (10) days per year, they must be shown as code 55.
45 – Extraordinary absence (For absences which exceed five (5) days, written documentation of illness, (except for maternity leave), natural disaster (declared by nation, county or state), or death in the family must be on file and retained with the provider’s daily attendance sign-in sheets)
50 – Unexcused absence – any absence which exceeds five (5) per month and is not documented by one of the four (4) reasons shown for code 45
55 – Closed, no payment requested
60 – Last day attended –payable day-follow with code 55 to prevent overpayment
65 – Non-payable day used to end enrollment-follow with code 55 to prevent overpayment
401 – Flex excused absence (five (5) per month permitted) full day
402 – Flex excused absence (five (5) per month permitted) part day
431 – Flex closed but payment requested (scheduled holiday) full day
432 – Flex closed but payment requested (scheduled holiday) part day
451 – Flex extraordinary absence full day
452 – Flex extraordinary absence part day
601– Flex last day attended – payable full day, follow with code 55
602 – Flex last day attended – payable part day, follow with code 55
651 – Flex day to end enrollment – non-payable full day, follow with code 55
652 – Flex day to end enrollment – non-payable part day, follow with code 55
01 – Full day
02 – Part day
40 – Excused absence (five (5) per month permitted)
43 – Holiday, closed but payment requested
NOTE: Limit of ten (10) days per year. If provider is closed for holidays for more than ten (10) days per year, they must be shown as code 55.
50 – Unexcused absence – any absence in excess of five (5) per month
55 – Closed, no payment requested
60 – Last day attended –payable day, follow with code 55
65 – Non-payable day used to end enrollment, follow with code 55
401 – Flex excused absence (five (5) per month permitted) full day
402 – Flex excused absence (five (5) per month permitted) part day
431 – Flex closed but payment requested (scheduled holiday) full day
432 – Flex closed but payment requested (scheduled holiday) part day
601 – Flex last day attended – payable full day, follow with code 55
602 – Flex last day attended – payable part day, follow with code 55
651 – Flex day to end enrollment – non-payable full day, follow with code 55
652 – Flex day to end enrollment – non-payable part day, follow with code 55
01 – Full day
02 – Part day
50 – Absence
60 – Last day attended –payable day, follow with code 55
65 – Non-payable day used to end enrollment, follow with code 55
601 – Flex last day attended – payable full day, follow with code 55
602 – Flex last day attended – payable part day, follow with code 55
651 – Flex day to end enrollment – non-payable full day, follow with code 55
652 – Flex day to end enrollment – non-payable part day, follow with code 55
Remittance statements are available the day after the PBF has been processed by payment staff. Portal users can print their remittance statement from the Provider Portal after the PBF has been processed. Each Monday, DCC will print and mail non-portal users the remittance statement for payments processed the prior week.
The remittance provides:
In the event of incorrect payments, the provider must contact the Payment Section (844-209-2657) within ninety (90) calendar days of the receipt of the Remittance Statement.
Enrollment fees can be paid for clients approved by DCBS Family Support or DCBS Protection and Permanency. Enrollment fees are paid for these two groups of recipients. The enrollment fee must be requested by the provider in writing to the DCC Payment Section. These requests can be sent to the DCC Technical Assistance chfs.dcbsdcctechnicalassistance@ky.gov.
An overpayment is when CCAP payments exceed the amount a CCAP recipient or a child care provider was eligible to receive. The purpose of a claim is to collect the amount of the overpayment paid to a provider. Providers may contact DCC Claims at 844-209-2657 with claim inquiries.
DCC will provide initial notice to the child care provider suspected of having a potential claim. If the potential claim is a suspected IPV then the following notices will be sent:
DCC will offer the Provider an opportunity to meet with the Cabinet to
If an overpayment is the result if any intentional program violation, a disqualification period will be imposed. During a disqualification period a provider may not receive CCAP payments.
Disqualification periods are determined as follows:
Methods of Payments
A full or partial lump-sum payment can be accepted to settle a claim. A provider may choose to submit a DCC-97 Supplement A, Voluntary Payment Reduction form, indicating the amount the provider wishes to have applied to the claim. The amount indicated on the DCC-97 cannot be less than ten (10%) of the total CCAP payment.
A DCC-94E, Child Care Daily Attendance Record, is required for all provider (licensed, certified, and registered). Each child’s name needs to be listed legibly on attendance records exactly as listed on the PBF and certificate. The parent, guardian or authorized representative need to record the actual time the child arrives and departs daily and initial. DO NOT record this information in advance. To verify accuracy of attendance the parent, guardian or authorized representative must sign the form at the end of each week. If the parent, guardian or authorized representative fail to initial in and out or sign at the end of the week funds may be recouped. The PBF and sign in and out sheets should be compared to ensure the child’s attendance, absences and holidays have been recorded and billed correctly.
If the child’s enrollment is being discontinued for any reason during the certification period (end date on the certificate), a DCC-94C Provider Notification of Payment Termination notice will be generated. The effective date is the first day of non-payment. If there are any questions, the parent will need to contact DCBS Family Support. Providers may contact DCC with questions concerning payments or certificates at 844-209-2657. Due to confidentiality, DCBS and DCC staff are not able to communicate the reason for the discontinuance. Staff may only discuss the information that is on the certificate. Any other concerns or questions will require the client to contact DCBS Family Support.
When a case is initially approved, a DCC-94, Child Care Service Agreement and Certificate will be sent to the parent and the provider IF the parent granted Provider Portal access to the provider during the interview process. The DCC-94 shows the child’s pending enrollment, along with other valuable information. Please review certificates for:
A provider needs to be aware of the child’s eligibility end date on the certificate because you will not receive notice when the end date is nearing. An enrollment that does not have any changes during an eligibility period uses the dates on the certificate as notice of end of care.
Discuss copayment and/or overage amounts with the client along with child’s enrollment schedule when the certificate is being signed. It is important for the families and providers to carefully review the certificate to be aware of all details and accuracy. Instruct the parent to notify DCBS Family Support of any discrepancies. DCC encourages providers to make a copy of all three (3) pages of the certificate for record keeping purposes. This certificate must be signed by the provider and client and returned to DCBS Family Support Office or uploaded to the Provider Portal within ten (10) calendar days. Payments cannot be made until the signed certificate is returned.
If the client has questions about the certificate, the client will need to call, 855-306-8959 or visit DCBS Family Support.
If you, as the provider, have question about the certificate call DCC at 844-209-2657.
In order to receive a DCC-97, Provider Billing Form (PBF) or for a child to show up on a PBF the DCC-94 must be signed by the provider, client and returned to the DCBS office or provider portal within ten (10) calendar days. Once returned a Family Support worker will change the enrollment from pending to active in Worker Portal. A PBF will generate for the following month.
Return the ENTIRE 3 page Certificate by:
Allowing children to begin care without a signed certificate is a business decision the provider may make. Please remember, CCAP payments are not guaranteed until a certificate has been signed, returned to the DCBS office, and entered into the system which completes the enrollment process.
If the certificate is not returned timely, payments cannot be made and may be denied for the time the child was in care. The parent will be notified the certificate has not been returned, that payment will not be made and that a new provider needs to be chosen within ten (10) calendar days.
The DCC-300 Kentucky Child Care Maximum Payment Rate Chart details by county the max rate the state will pay per child based upon license type and age of child. Rates for payment of child care services include a base rate for each type of care as well as incentive/special rates (if applicable). Rates are based on a full day, which is defined as care five (5) to eighteen (18) hours per day, or a part day, which is defined as less than five (5) hours of care per day. The state of Kentucky does not mandate the rates a provider can charge. Each provider can consult the DCC-300 when setting their rates but ultimately may charge more or less than these rates. Providers are encouraged to complete a DCC-94B Licensed or Certified Provider Agreement Form yearly. The DCC- 94B allows providers to make any billing changes that may affect their CCAP.
Families are responsible for:
Payment rates are determined by the age of the child. The chart below outlines the age and the PBF code that corresponds.
| Age | KICCS Code |
| Birth through 12 months | Infant 1 (IN-1) |
| 1 to 2nd birthday | Toddler 1 (TD-1) |
| 2 to 3rd birthday | Toddler 2 (TD-2) |
| 3 to 4th birthday | Preschool 1 (PS-1) |
| 4 to 5th birthday | Preschool 2 (PS-2) |
| 5 to 6th birthday | Preschool 3 (PS-3) |
| 6 to 8th birthday | School age 1 (SA-1) |
| 8 to 13th birthday | School age 2 (SA-2) |
| 13 to 19th birthday | School age 3 (SA-3) |
There are three types of child care enrollment schedules.
Providers will receive the DCC-94 Notice of Change Child Care Service Agreement if the copay increases, decreases or if the child’s care schedule is changing. No signatures are required, this is for record keeping purposes only. Signatures are required at application, recertification or with a provider change.
The purpose of CCAP is to assist families in accessing and obtaining quality child care. The client must meet all technical eligibility requirements established by DCC to receive services. From the date of application a client has thirty (30) calendar days to complete the process and return all requested verifications. If the application is approved for benefits, the certification is valid for twelve (12) months; as long as the family is meeting the technical eligibility requirements of the program.
During this twelve (12) month eligibility period; the case may discontinue if there is a reported change that puts the case into a grace period. The CCAP grace period is a temporary period, (up to three (3) months) during which a client is not meeting the minimum eligibility requirements, but remains eligible for CCAP. A grace period is the three (3) calendar months following the date of the reported change. Grace periods are only applied to cases with active eligibility that have a break in the work, education and training, or SNAP E&T requirement for circumstances such as maternity/medical leave, a loss of job, or reduction of hours in the eligible activity. Grace periods will NEVER extend past the recertification date.
At initial application for low income subsidized child care services, the family must have a monthly gross countable income which is less than or equal to the Child Care Income Limits (table below-left). Families who have been approved for child care services remain income-eligible as long as their countable monthly gross income is at or below 85% of the state median income (table below-right) after a reported change.
| HH2 | $2,195 |
| HH3 | $2,771 |
| HH4 | $3,347 |
| HH5 | $3,923 |
| HH6 | $4,499 |
| HH7 | $5,075 |
| HH8 | $5,651 |
| HH9 | $6,227 |
| HH10 | $6,803 |
| HH11 | $7,379 |
| HH12 | $7,955 |
| HH13 | $8,531 |
| HH14 | $9,107 |
| HH15 | $9,683 |
| HH2 | $4,294 |
| HH3 | $4,808 |
| HH4 | $6,072 |
| HH5 | $6,772 |
| HH6 | $7,472 |
| HH7 | $8,172 |
| HH8 | $8,872 |
| HH9 | $9,572 |
| HH10 | $10,272 |
| HH11 | $10,972 |
| HH12 | $11,672 |
| HH13 | $12,372 |
| HH14 | $13,072 |
| HH15 | $13,072 |
At recertification families who have been approved for child care services remain income eligible as long as their monthly countable gross income is less than or equal to the Child Care Income Limits (table below).
| HH2 | $2,263 |
| HH3 | $2,857 |
| HH4 | $3,451 |
| HH5 | $4,045 |
| HH6 | $4,639 |
| HH7 | $5,233 |
| HH8 | $5,827 |
| HH9 | $6,421 |
| HH10 | $7,015 |
| HH11 | $7,609 |
| HH12 | $8,203 |
| HH13 | $8,797 |
| HH14 | $9,391 |
| HH15 | $9,985 |
At least thirty (30) days before the end of a certification period, a DCC-90F, Notice of Renewal Interview, is mailed to client, giving them a timeframe to call or visit the DCBS Family Support office to begin the recertification process. The letter details what they need to bring to their appointment to ensure the case can be approved as quickly as possible. Same day approval is only available if all needed documentation is provided on the day the client is in the office.
During the interview, the DCBS Family Support worker informs the client about responsibilities as a CCAP recipient:
The client is responsible for paying their family copay on a weekly basis. It is important to not allow clients to fall behind in this co-payment. When a client makes a request to change provider enrollment a ten (10) day notice is given to the current provider to ensure collection of outstanding co-payments.
A provider cannot charge participants in the child care assistance program a higher rate for child care than is being charged to the public.
The client is responsible for reporting changes to the DCBS Family Support office within ten (10) days. Reported changes may affect the continued eligibility for CCAP and include:
The client may report changes by calling (855-306-8959) or visiting a DCBS Family Support office.
We love seeing lots of media on LearnDash pages. Unfortunately, it’s often difficult to get a great media experience on both desktops and phones; sometimes thumbnails cause odd text wrapping issues that are difficult to correct without assistance. For that reason, we like to encourage full-width images that are reasonably short. These work well across platforms. One is included above.
That type of aspect ratio for an image works well in LearnDash; it adds value both on desktop and mobile while still making the text above and below it visible.
Plain text and video both work exceptionally well in LearnDash courses. There’s no need to worry about device compatibility and video always expands to fill available device space. Adding video is as easy as pasting a URL from Vimeo, YouTube or Wistia into the WordPress Editor on its own line.
For free and open courses, YouTube is the easiest choice for including video. Vimeo is great for closed courses where permissions need to be restricted to your site and you want branding removed. Wistia is a great solution when more detailed analytics are needed.
Here’s an embedded YouTube video about the Uncanny LearnDash Toolkit:
