Two Part to a CCAP Case

There are two (2) parts that must be completed before a child care provider can receive a CCAP payment:

1) The family must complete the application process with Family Support to determine eligibility; and

2) The child care enrollment must be added to the CCAP case generating a certificate that requires signatures from the parent and the provider.

A CCAP case will be approved or denied within thirty (30) days from the date of application.  A family has thirty (30) days from the date of application to return all requested verifications to the Family Support office.  If approved, the parent receives an approval notice, DCC-94.1, Child Care Approval Notice. This notice details the start date of approval, the eligible children and copay amount.  An approval notice does not mean enrollment has been added to the case.  It means that enrollment MAY be added. 

A CCAP case may be approved but not have an enrollment added which prevents the provider from being paid.   It is the parent’s responsibility to communicate their child care provider choice, start date, and needed care schedule with the Family Support office.  They can do this during the application process or contact the Family Support office. Once Family Support receives this information, they will enter it into the system generating the enrollment certificate.  

The CCAP eligibility and certificate process is handled in the IEES system by DCBS Family Support.  The CCAP payment process (DCC) and all licensing issues (DRCC) are performed in the KICCS system.  These two systems ‘talk’ to each other nightly.  Once a certificate is received and marked active in the IEES system then the information is shared from IEES to KICCS to open the billing for the enrollment.  This will create either an online or paper Provider Billing Form (PBF).  All child care provider information is stored in the KICCS system.  KICCS shares this information with IEES to allow CCAP enrollments.