Parent Responsibilities for CCAP Cases

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CCAP is a public assistance program designed to assist families with the cost of child care.  Therefore, the CCAP case is the parent’s responsibility from the date of application until the date the case discontinues. 

At least forty-five (45) days before the end of a certification period, a DCC-90F Notice of Renewal Interview is mailed to the family, giving them a timeframe to call 855-306-8959, visit the DCBS Family Support office or go online to KYNECT (the parent portal) to begin the recertification process.  The letter details what they need to bring to their appointment to ensure the case can be approved as quickly as possible. 

Same-day approval is only available if all required documentation is provided on the day the parent is in the office.

During the interview, the DCBS Family Support worker informs the parent about their responsibilities as a CCAP recipient:

  • The family may be assessed a daily copayment based on their income, household size, number of children and other factors.
  • The amount of their copayment.
  • The responsibility of paying their copayment to their provider on a weekly basis.
  • They may be required to pay an overage if the provider charges more than the state’s maximum payment rate; and,
  • The parent may be responsible for payment of additional fees charged by the provider.

The parent is responsible for paying the family copay on a weekly basis.  It is important to not allow parents to fall behind in their copayment.  When a parent makes a request to change their child care provider enrollment, a ten (10) calendar day notice (DCC-94C Provider Notification) is given to the current provider to ensure collection of any outstanding payments.  The ten (10) calendar day notice is built into the provider change process to protect the current provider and allow them time to collect any monies owed.  DCC no longer denies the family the right to enroll in a new program if they owe money to the previous provider.  Not allowing parents to fall behind on copays is optimal. 

A provider cannot charge participants in CCAP a higher rate for child care than is being charged to the public.

  • Start or end of a job.
  • Change of employer or extra jobs.
  • More or less hours worked.
  • Increase or decrease in pay.
  • More or less people in the household.
  • Self-employment.
  • Schedule change for day care.
  • Start or end of educational activity and/or participation in SNAP/E&T.
  • Child care provider change.
  • Mailing address and/or physical residence.
  • Marital Status; or
  • Start or end receipt of unearned income.

The parent may report changes by calling (855-306-8959), visiting a DCBS Family Support office, or online through the KYNECT portal.